BYOV Application

Bring Your Own Venue for the Vancouver Fringe Festival, September 10-20, 2020

Artists who are accepted at a PRE-APPROVED VENUE will be emailed by the Fringe to complete our registration process. First you need to apply directly to the venue. Read on below for application details for each of the venues! Please keep in mind that the fees below are for the venue alone, and that the $550 Fringe BYOV fee is in addition to the venue fees.

Artists who are interested in holding their show at a venue that is not one of the follow pre-approved venues will be considered on a case by case basis, however, we highly recommend exploring the pre-approved venues first.

2020 Pre-Approved BYOV Venues:

Firehall Arts Centre

Price and # of performances:
Courtyard, studio, and Under 30 minutes Firehall Main Stage (six performances): $500
31-60 minutes Firehall Main Stage: $900 (six performances) / $1100 (eight performances)
61-90 minutes Firehall Main Stage: $1250 (six performances) / $1500 (eight performances)
Seating Capacity: 153
Application available here
Contact: Donna Spencer (dspencer [at] firehallartscentre.ca)

Havana Theatre

BYOV Full for 2020

Carousel Theatre

BYOV Full for 2020

What Lab

Price: $500 (Payment can be made in installments)
Seating Capacity: up to 40 depending on seating arrangement
# of performances per group: 7
Applications form available here

PAL Theatre

31-60 minutes: $900 (six performances) / $1100 (eight performances)
61-90 minutes Firehall Main Stage: $1300 (six performances) / $1500 (eight performances)
Seating Capacity: 130
Application information available here
Contact: Astrid Sars (theatre [at] palvancouver.org)

1. The Application Process

BYOV applicants provide their own venue, technician, lighting, and sound. The BYOV category supports the local theatre community by offering more opportunities for participation in the Festival by artists who did not apply/were not selected in the Mainstage category, and by including alternative venues in the Fringe for audiences to enjoy.

Applications are accepted by venue acceptance.  Applicants must have a venue secured (Firehall, Havana, What Lab) BEFORE they apply with the Fringe.

For more information on how the Fringe works, check out this page.


For approved BYOV applicants the Fringe will provide:
  • Advertising of up to 10 performances in the festival program guide and festival publicity
  • Advance (and at door) box office
  • Front-of-house services through volunteer teams (might be limited depending on venue location)
  • Access to the local media list and publicity information
  • 100% of the regular box office revenue generated by the performing company
  • Third party liability insurance (note BYOV venues may require artists to purchase additional insurance, please check with them)

The BYOV applicant will provide:

  • Venue/location (agreement and/or permits in place)
  • Technician
  • Lighting
  • Sound
  • Performance schedule within the start and closing times of the Festival
  • Running time
  • Venue seating capacity

The Applicant accepts sole responsibility for all costs related to the production and promotion of their venue and related performances.

2. Fee Structure & Payment

BYOV applicants do not need to pay the administration fee when applying. BYOV applicants will be charged the BYOV Artist Fee of $500.00 (tax-free!) within one week of receiving an application approval. Payment instructions will be included in the approval email.  After this deadline, accepted artists with outstanding payment will be moved to the bottom of the waitlist, and the first waitlisted artist will be offered their spot.

Payment of the BYOV Artist Fee confirms your acceptance of a spot in the Festival, giving you a maximum of 10 performances for BYOV shows of any performance length. (Shows at very small venues may be permitted to have more than 10 performances with Fringe approval).

A non-refundable $55.00 administration fee is included in the BYOV Artist Fee. Note: Any Mainstage waitlisted company who applies in the BYOV category and is accepted does not have to pay the $55 application fee again.

There will be a charge of $25.00 for all cheques returned with non-sufficient funds.

Accepted artists may withdraw from the Fringe until April 1, 2020. Artists that withdraw before or on this date will have their fee refunded (minus the $55 non-refundable administration charge).

For BIPOC Artists

We’re offering an opportunity for racialized BIPOC (Black, Indigenous, People of Colour) – with possible BIPOC intersectionality in living with a disability, LGBTQ+, d/Deaf/Hard of Hearing, Blind/Low Vision– Artists or creative team leads* to apply for a subsidy of the full Lottery application fee ($55).

*We consider a “creative team lead” to be the creator/producer of work, or a team member whose creative leadership is integral to the production of the show. In most cases this person would be the primary or secondary contact listed in your application.