November 2019


Twitter: VancouverFringe

BYOV Application

Bring Your Own Venue for the Vancouver Fringe Festival, September 5-15, 2019

Artists who are accepted at a PRE-APPROVED VENUE will be emailed by the Fringe to complete our registration process. First you need to apply directly to the venue. Read on below for application details for each of the venues! Please keep in mind that the fees below are for the venue alone, and that the $500 Fringe BYOV fee is in addition to the venue fees.

Artists who are interested in holding their show at a venue that is not one of the follow pre-approved venues will be considered on a case by case basis, however, we highly recommend exploring the pre-approved venues first.

Pre-Approved BYOV Venues:

Arts Umbrella

PLEASE NOTE: This venue has very limited technical capacity.  It will be best served with simple 1-2 person shows.
Price: $550
Seating Capacity: 25-30
# of performances per group: 9-10
Apply by March 30! Apply Here

Contact: Andy Toth, Arts Umbrella

Firehall Arts Centre

Price and # of performances:
61-90 minutes, 8 performances: $1500
61-90 minutes, 6 performances: $1250
31-60 minutes, 8 performances: $1100
31-60 minutes, 6 performances: $900
Courtyard/Studio or under 30 minutes, 6 performances: $500
Seating Capacity: 155

Applications now closed.

Contact: Donna Spencer (dspencer[at]firehallartscentre.ca), Firehall Arts Centre

Havana Restaurant

Seating Capacity: 58
# of performances per group: 7

Applications now closed.

Contact: Alistair Cook (alistair[at]havanavancouver.com), Havana Restaurant

Carousel Theatre

Price: $800 + GST
Seating Capacity: 60
# of performances per group: 6

Applications now closed.

Contact: rentals[at]carouseltheatre.ca, Carousel Theatre

What Lab

Price: $500
Seating Capacity: up to 40 depending on seating arrangement
# of performances per group: 7

Apply by February 22. More info and application here

Contact: Jarin Schexnider – studio[at]whatlab.ca, What Lab

PAL Theatre

Price and # of performances:

31-60 minutes, 6 performances: $800
31-60 minutes, 8 performances: $1000
61-90 minutes, 6 performances: $1200
61-90 minutes, 8 performances: $1400
Seating Capacity: 130

Applications now closed. 

Contact: Astrid Sars Theatre Manager
Online form here
Or theatre[at]palvancouver.org

1. The Application Process

BYOV applicants provide their own venue, technician, lighting, and sound. The BYOV category supports the local theatre community by offering more opportunities for participation in the Festival by artists who did not apply/were not selected in the Mainstage category, and by including alternative venues in the Fringe for audiences to enjoy.

Applications are accepted by venue acceptance.  Applicants must have a venue secured (Carousel, Firehall, Havana, Arts Umbrella, What Lab, or PAL Theatre) BEFORE they apply with the Fringe.

For more information on how the Fringe works, check out this page.


For approved BYOV applicants the Fringe will provide:
  • Advertising of up to 10 performances in the festival program guide and festival publicity
  • Advance (and at door) box office
  • Front-of-house services through volunteer teams (might be limited depending on venue location)
  • Access to the local media list and publicity information
  • 100% of the regular box office revenue generated by the performing company
  • Third party liability insurance (note BYOV venues may require artists to purchase additional insurance, please check with them)

The BYOV applicant will provide:

  • Venue/location (agreement and/or permits in place)
  • Technician
  • Lighting
  • Sound
  • Performance schedule within the start and closing times of the Festival
  • Running time
  • Venue seating capacity

The Applicant accepts sole responsibility for all costs related to the production and promotion of their venue and related performances.

2. Fee Structure & Payment

BYOV applicants do not need to pay the administration fee when applying. BYOV applicants will be charged the BYOV Artist Fee of $500.00 (tax-free!) within one week of receiving an application approval. Payment instructions will be included in the approval email.  After this deadline, accepted artists with outstanding payment will be moved to the bottom of the waitlist, and the first waitlisted artist will be offered their spot.

Payment of the BYOV Artist Fee confirms your acceptance of a spot in the Festival, giving you a maximum of 10 performances for BYOV shows of any performance length. (Shows at very small venues may be permitted to have more than 10 performances with Fringe approval).

A non-refundable $55.00 administration fee is included in the BYOV Artist Fee. Note: Any Mainstage waitlisted company who applies in the BYOV category and is accepted does not have to pay the $55 application fee again.

There will be a charge of $25.00 for all cheques returned with non-sufficient funds.

Accepted artists may withdraw from the Fringe until April 1, 2019. Artists that withdraw before or on this date will have their fee refunded (minus the $55 non-refundable administration charge).