Site-Specific Application

1. The Application Process

Site-Specific applicants provide their own venue, technician, lighting, and sound. The Site-Specific category supports the local theatre community by offering more opportunities for participation in the Festival by artists who did not apply/were not selected in the Mainstage category, and by including alternative venues in the Fringe for audiences to enjoy.

Applications are accepted on a first-come, first-served basis if their sites are within walking distance of Granville Island or Havana Restaurant and meet the criteria of the Site-Specific Program.

The Fringe also provides:

  • Program Guide listing for up to 10 performances and inclusion in Festival publicity
  • Advance and at-door box office
  • Front-of-house services through volunteer teams
  • Access to the local media list and publicity information
  • 100% of the base ticket price generated by the performing company. This does not include taxes and fees. Artist revenue is $11 per ticket. Some tickets may be purchased with Frequent Fringer cards, which would have a $9 or $10 payout per ticket.

2. Fee Structure & Payment

Site-Specific applicants do not need to pay the administration fee when applying. Site-Specific applicants will be charged the Site-Specific Artist Fee of $500.00 (tax-free!) within two weeks of receiving an application approval. Payment instructions will be included in the approval email.  After this deadline, accepted artists with outstanding payment will be moved to the bottom of the waitlist, and the first waitlisted artist will be offered their spot.

Payment of the Site-Specific Artist Fee confirms your acceptance of a spot in the Festival, giving you a maximum of 10 performances for Site-Specific shows of any performance length. (Shows at very small venues may be permitted to have more than 10 performances with Fringe approval).

A non-refundable $50.00 administration fee is included in the Site-Specific Artist Fee. Note: Any Mainstage waitlisted company who applies in the Site-Specific category and is accepted does not have to pay the $50 application fee again.

There will be a charge of $25.00 for all cheques returned with non-sufficient funds.

Accepted artists may withdraw from the Fringe until April 4, 2017. Artists that withdraw before or on this date will have their fee refunded (minus the $50 non-refundable administration charge).

 

Policies

Read carefully – this is what you’re agreeing to when you submit your application!

I. Company

1. The company contact person signing this application is the sole contact for the Festival and is legally bound to make all decisions on behalf of the company. The company contact person ensures that the Festival has up-to-date contact information until the end of September 2017 and that all information requested is received by the posted deadlines.

2. The artist payment cheques will be made out to the Cheque Payable name on the application and released only to the person authorized to pick up the cheque. The Applicant’s company contact person is the only one who can change the cheque payable name or cheque pickup authorization.

Note: cheques cannot be made out to Company names unless there is a bank account in that name. There will be a fee charged for any cheques that need to be re-issued due to incorrect payable information provided to the Fringe.

3. The company contact person will be held financially responsible for any damage to any property or equipment of the Festival or its suppliers.

II. Production

1. The company is solely responsible for obtaining all permissions from their respective association or union as well as all production rights. Failure to do so may result in the Company’s removal from the Fringe Festival.

2. International companies (US included) are responsible for the completion of all necessary paperwork to work in Canada, including Federal Non-Resident Withholding Tax Waivers. Contact the nearest Canadian Consulate for more information.

3. The Fringe shall not be liable for any loss, damages or costs incurred by Companies for any performance cancelled, terminated, suspended or delayed for any reason whatsoever. Without limiting the generality of the forgoing the Fringe shall not be liable for any loss, damages or costs incurred by Companies arising from labour disputes, acts of God, fire, floods, civil unrest, terrorism or war.

4. While the Fringe is an uncensored artistic forum we do not condone any illegal activity. The Fringe accepts no responsibility for any actions of the company. Any Company in violation of any applicable Federal, Provincial or Municipal, law, by-law or any other rule or regulation is subject to immediate removal from the Fringe.

III. Box Office

1. All companies must adhere to all box office rules and Festival regulations. This includes memberships, ticketing prices, advance sales, show cancellations, latecomer policies, pay-out schedules, TIFS (theatre improvement fees levied by some individual theatres), Foreign Artist Tax and GST/PST remittances. The FVTSS does not collect nor remit GST/PST on behalf of the Artists. Where any of the Artists is registered for or otherwise required to remit GST/PST, the Festival ticket price is deemed to be inclusive of any GST/HST for which that individual artist must account.

IV. Photo/Video Release

1. The applicant acknowledges that, from time to time, the Vancouver Fringe or their authorized representatives may wish to take photographs, video, audio or other recordings which may capture the applicant’s name, image and likeness (“Images”), either individually or as part of a group. The applicant further acknowledges that the Vancouver Fringe may wish to use such Images, both internally and externally, for administrative purposes and/or for purposes associated with, but not limited to, the marketing, promotion and hosting of the Vancouver Fringe Festival. The applicant hereby unconditionally and irrevocably consents, authorizes and grants to the Vancouver Fringe the right to use, reproduce, display, distribute and make derivative use of the applicant’s voice, image and likeness (in any and all media) recorded while engaging in the Vancouver Fringe Festival, and acknowledges that no royalties, fees or other compensation whatsoever will be provided to the applicant in connection thereto. The applicant further hereby releases the Vancouver Fringe from any and all claims which the applicant may now or in the future have relating to ownership, use, reproduction, display, distribution or other exploitation of the materials produced by, or at the direction of, the Vancouver Fringe which contain my name, voice, image or likeness.

For more information, contact Fringe Artist Services at 604.257.0350 ext 106 or by email

4. Application Form

* indicates a required field.

* First Name
* Last Name
* Address
* City
* State/Province
* Postal / Zip Code
* Country
* Phone
Alternate Phone
Fax
* Email
Website
* Company Name
* Please detail your site idea and show idea, and how they are uniquely site-specific.
* Is your location on or near Granville Island or Commercial Drive? Do you have reason to believe you'll be able to obtain permission to use the site?
* Method of payment
* Cheque payable name
(the name of the individual or company as it should appear on artist payout cheques)

* I have:


On behalf of (Company), I have read this information thoroughly and understand the terms and conditions of this agreement and will inform my entire company with regards to its contents. I know that I will be the sole contact person for the company and as such will act as the liaison with the Festival and make any decisions that will be binding on behalf of the company. I am the signatory on behalf of my company, and I agree to indemnify and hold harmless THE VANCOUVER FRINGE FESTIVAL / FIRST VANCOUVER THEATRESPACE SOCIETY, its employees and sponsors from and against all claims, losses, judgments, demands and expenses (including lawyer's fees) arising out of, or in connection with, the above listed event(s). The indemnification includes, without limitation, claims resulting from: loss, damage or injury to my property, the property of my company, and the property of any other person or company; personal injury or loss of life and infringements of copyrights or other artistic rights. We acknowledge that the VANCOUVER FRINGE FESTIVAL / FIRST VANCOUVER THEATRESPACE SOCIETY recommends to purchase personal insurance to protect ourselves from the claims stated above.

Fringe Partners