BYOV/Site-Specific Show Application 2012 « Vancouver International Fringe Festival

BYOV/Site-Specific Show Application 2012

Bring Your Own Venue/Site Specific Show Application 2012 for the Vancouver International Fringe Festival, September 6-16, 2012

BYOV/Site-Specific Show Applications are now OPEN!

Applications are accepted on a first-come, first-served basis pending an evaluation of certain parameters (see below). Note that there will not be an application deadline, but spaces are limited to 20-25.

(Note: The BYOV/Site-Specific category is separate from the Fringe Onsite program. For information on Onsite applications, click here)

1. The Application Process

BYOV/Site-Specific Show Basics

You’re free to apply to the Fringe with a BYOV/Site-Specific venue of your own choice. Past BYOV/Site-Specific venues have included an apartment bathroom, an Aquabus boat, a fire escape, nightclubs, community halls, churches, and of course, other theatres.

BYOV/Site-Specific Show applicants provide their own venue, technician, lighting, and sound. The BYOV/Site-Specific Show category supports the local theatre community by offering more opportunities for participation in the Festival by artists who did not apply/were not selected in the Mainstage category, and by including alternative and site-specific venues in the Fringe for audiences to enjoy.

The Fringe also provides the box office, front of house set-up, program guide listing, publicity and marketing opportunities, and ongoing support for all BYOV/Site-Specific shows. 100% of regular Box Office revenue goes to the artists.

For more information on how the Fringe works, check out Fringe 101.

BYOV/Site-Specific Venues

Depending on the location of your BYOV/Site-Specific venue, the Fringe may be involved in or determine the scheduling of your performances and rehearsals. As well, the Fringe may need to be involved in the permit process for BYOV/Site-Specific venues on Granville Island.

Note: BYOV/Site-Specific shows will be determined eligible for Pick of the Fringe on a case-by-case basis only, at the discretion of the Fringe Festival.

Pre-Approved BYOV Venues

BYOV shows at pre-approved BYOV venues will be eligible for Pick of the Fringe. Pre-approved BYOV venues include the Vancouver East Cultural Centre (The Cultch), Havanna Restaurant, Firehall Arts Centre, and Carousel Theatre.

Applications

The Fringe will accept approximately 20-25 BYOV/Site-Specific shows in 2012. Priority is given to artists in pre-approved venues and to artists doing site-specific work, meaning the play could not happen at any other site. . (For example, if you want to do your show at a gallery, theatre, or hall space it will be less likely to be approved).

BYOV/Site-Specific venues will be evaluated based on the following parameters :

Administrative capacity of the festival (available staff and volunteer time)
Site specific aspects, uniqueness of locations
Accessibility (i.e. distance to festival office, accessibility for patrons and artists, etc.)
Show content is not a factor in the evaluation of BYOV/Site-Specific Show applications; the Fringe is committed to un-juried, un-censoredtheatre.

NOTE: You do not need to pay the application fee when you apply. If the Fringe approves your application you will receive an approval email with payment information.

For approved BYOV/Site-Specific applicants the Fringe will provide:

Advertising of up to 10 performances in the festival program guide and festival publicity
Advance (and at door) box office
Front-of-house services through volunteer teams (might be limited depending on venue location)
Access to the local media list and publicity information
100% of the regular box office revenue generated by the performing company
Third party liability insurance

The BYOV/Site-Specific applicant will provide:

***Venue/location (agreement and/or permits in place)
Technician
Lighting
Sound
***Technical rehearsals
***Performance schedule within the start and closing times of the Festival
Running time
Venue seating capacity
Front-of-house liaison (from the venue or the company)
Front-of-house ticket sellers (depending on venue or location; training will be provided)

***Note: The Fringe Festival may be involved in or determine such things as permits and the scheduling of technical rehearsals and performances for Site-Specific shows on Granville Island.

The Applicant accepts sole responsibility for all costs related to the production and promotion of their venue and related performances.

2. Fee Structure & Payment

BYOV/Site-Specific applicants are required to pay the BYOV/Site-Specific Artist Fee of $500.00 (HST-free!) within one week of receiving an application approval. Payment instructions will be included in the approval email.

Payment of the BYOV/Site-Specific Artist Fee confirms your acceptance of a spot in the Festival, giving you a maximum of 10 performances for BYOV/Site-Specific shows of any performance length. (Shows at very small venues may be permitted to have more than 10 performances with Fringe approval).

A non-refundable $50.00 administration fee is included in the BYOV/Site-Specific Artist Fee.

There will be a charge of $25.00 for all cheques returned with non-sufficient funds.

3. BYOV/Site-Specific Show Agreement Policies

Read carefully – this is what you’re agreeing to when you submit your application!

I. Applicant

1. The Applicant’s company contact person signing this application is the sole contact for the Festival and is legally bound to make all decisions on behalf of the company. The Applicant’s company contact person ensures that the Festival has up-to-date contact information until the end of September 2012 and that all information requested is received by the posted deadlines.

2. The artist payment cheques will be made out to the Cheque Payable name on the application and released only to the person authorized to pick up the cheque. The Applicant’s company contact person is the only one who can change the cheque payable name or cheque pickup authorization.

Note: cheques cannot be made out to Company names unless there is a bank account in that name. There will be a fee charged for any cheques that need to be re-issued due to incorrect payable information provided to the Fringe.

3. The Applicant’s company contact person will be held financially responsible for any damage to any property or equipment of the Festival or its suppliers.

4. Each BYOV/Site-Specific company is limited to one show with up to 10 performances in the Festival. Applicants submitting multiple applications are subject to disqualification. Participation in the Festival is non-transferable.

5. Postering is not permitted on Granville Island, with the exception of specific sites designated by the Festival. Any incurred costs for removal will be charged back to the Applicant.

II. Production

1. The company is solely responsible for obtaining all permissions from their respective association or union as well as all production rights. Failure to do so may result in the Applicant’s removal from the Fringe Festival.

2. International Applicants (US included) are responsible for the completion of all necessary paperwork to work in Canada, including Federal Non-Resident Withholding Tax Waivers. Contact the nearest Canadian Consulate for more information.

3. The Fringe shall not be liable for any loss, damages or costs incurred by the Applicant for any performance cancelled, terminated, suspended or delayed for any reason whatsoever. Without limiting the generality of the forgoing the Fringe shall not be liable for any loss, damages or costs incurred by the Applicant arising from labour disputes, acts of God, fire, floods, civil unrest, terrorism or war.

4. While the Fringe is an uncensored artistic forum, we do not condone any illegal activity. The Fringe accepts no responsibility for any actions of the Applicant. Any Applicant in violation of any applicable Federal, Provincial or Municipal, law, by-law or any other rule or regulation is subject to immediate removal from the Fringe.

5. The Applicant sets their own schedule of performances, with some exceptions***. The Applicant must inform the Festival of any schedule changes immediately.

** *The Fringe Festival may be involved or determine things such as permits and the scheduling of technical rehearsals and performances for Site specific shows on Granville Island.

III. Application Fees

1. The approved Applicant must submit the $500 BYOV/Site-Specific Show Artist Fee within one week of their receipt of the approval email.

2. Any Applicant withdrawing from the festival before the deadline of April 4, 2012 at 5 p.m. PST will be refunded their BYOV/Site-Specific Artist Fee (less the $50 non-refundable administration fee).

2. Any outstanding balances owed to the Fringe by the Applicant will automatically be deducted from the Applicant’s Box Office pay-outs during the festival.

3. All NSF (non-sufficient funds) cheques will be subject to an automatic $25 fee without exception.

IV. Box Office

1. The Applicant must adhere to all box office rules and Festival regulations. This includes memberships, ticketing prices, comp booking procedures, advance sales, show cancellations, latecomer policies, pay-out schedules, TIFS (theatre improvement fees levied by some individual theatres), Foreign Artist Tax and HST remittances. The FVTSS does not collect nor remit GST/HST on behalf of the Artists. Where any of the Artists is registered for or otherwise required to remit GST/HST, the Festival ticket price is deemed to be inclusive of any GST/HST for which that individual artist must account.

2. The Applicant shall be prepared to staff their own shows with ticket sellers in case the Festival’s volunteer resources are not sufficient.

For more information, contact Fringe Artist Services at 604.257.0350 ext. 109 or by email.

*	Venue Name
*	Venue Address
*	Venue City
*	Venue Postal Code
*	Venue Contact First Name
*	Venue Contact Last Name
*	Venue Contact Phone
	Venue Contact Alternate Phone
*	Venue Contact Email
*	Show Seating Capacity

*	1.	Have you made arrangement for the venue / location of your choice and its usage?	Yes No
*	2.	Have you looked into the safety measures of the venue / location?	Yes No
*	3.	Do you need any permits to use the venue/location?	Yes No
*	4.	Do you have enough people to manage at-door ticket sales in case the Fringe can not provide volunteers?	Yes No
*	5.	How many patrons do you expect per show?
*	6.	How much box office revenue are you anticipating?
*	7.	Where will you store your equipment?
*	8.	Are public washrooms available at the venue/location?	Yes No
*	9.	Is the venue/location easy to get to via transit?	Yes No
*	10.	Is the venue/location wheelchair accessible?	Yes No
	11.	If outdoor production, why is it your production suitable for outdoors?
	12.	If outdoor production, where will you hang your lights and what types of lights will your show need?
	13.	If outdoor production, what is your audience going to sit on or where is it going to stand?
	14.	If outdoor production, what will you do in case of rain?
	15.	Do you need to amplify your sound and how will you do that?
	16.	If outdoor production, how will you make sure people are paying for your show when they do not have to enter through a door?
*	17.	Is there room for a table to sell tickets? Indoors or outdoors?
*	18.	Is there room for line-ups?	Yes No
*	19.	Is the ticket selling area safe?	Yes No

*	First Name
*	Last Name
*	Address
*	City
*	State/Province
*	Postal / Zip Code
*	Country
*	Phone
	Alternate Phone
	Fax
*	Email
	Website
*	Company Name
*	Show Title
*	Running Time of Show	(in minutes)
*	Have you done a Fringe show in previous years?	Yes No
*	If your show is a new work, is it premiering in Vancouver?	Yes No N/A (the name of the individual or company as it should appear on artist payout cheques)

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